Volunteer

ASSIST CHAIR DURNG FESTA OPEN HOURS

ENSURE SUFFICIENCY OF CUPS

CHECK WRIST BANDS ON CUSTOMERS

ENSURE NO NON-FESTA DRINKS ARE IN FESTA AREA

HELP CLEAN-UP OF AREA

PROVIDE ANY OTHER REQUESTS FOR HELP BY CHAIR

SET UP BOOTH WITH CHAIRS & TABLES AT 9:00 AM

HELP SET UP TABLES IN FRONT AND IN REAR.

PLACE TABLE COVERINGS FOR BOTH SETS OF TABLES

DISPLAY THE LIST OF CHARITIES THIS EVENT IS DONATING

TO KNOW WHAT THEY DO

ENSURE SUFFICIENT PENS & CLIPBOARDS

SELL TICKETS AND PLACE STUBS IN RAFFLE BIN

USE CLIPBOARDS

LEARN HOW TO USE SQUARE FOR CREDIT CARD PAYMENTS O ENSURE CARD IS RETURNED TO ATTENDEE

ENCOURAGE THE SALE OF THE TICKETS

ENSURE RAFFLE SPINNER IS READY AT 6:55 PM

HELP TO CLEAN UP RAFFLE BOOTH AT END OF FESTA

TAKE DOWN BANNERS, SIGNS, ETC.

DISPOSE OF TABLE COVERINGS

ENSURE AREA IS CLEAN OF DEBRIS AND PUT ALL GARBAGE IN TRASH BINS

AREA SETUP

HELP SETTING UP TABLES, CHAIRS AND MATERIAL FOR THE

VARIOUS ACTIVITIES

SPORTS AREA

EXPLAIN BOCCE RULES/SUPERVISE GAMES

COORDINATE KIDS FOR SOCCER DRILLS

ARTS AND CRAFTS – HELP KIDS WITH: MAKING PASTA NECKLACES

NAIL PAINTING

COLORING PAGES

COOKIES DECORATION

TEAR DOWN/CLEANING

PUT MATERIAL AWAY O CLEAN UP

GENERAL:

GUIDE KIDS TO THE DIFFERENT AREAS

DIRECT AND SUPERVISE KIDS THROUGHOUT THE AREA

• 8:00 AM TO 11:00 AM

SET UP COOKING STAGE (SET UP TABLES, BANNERS, CHAIRS, AV, COOKING EQUIPMENT)

• 11:00 AM TO 6:00 PM

SET UP FOR EACH COOKING DEMO

PORTION OUT AND SERVE FOOD SAMPLES AFTER EACH

COOKING DEMO

CLEAN UP AFTER EACH COOKING DEMO

• 6:00 PM TO 7:00 PM

CLEAN UP ALL EQUIPMENT AFTER LAST COOKING DEMO

REMOVE BANNERS, AND PACK UP ALL EQUIPMENT AT THE END OF THE DAY

ASSIST CHAIR AS NEEDED DURING FESTA OPEN HOURS

BE WILLING TO SERVE A MINIMUM 2-HOUR SHIFT

REMAIN AS PHYSICALLY CLOSE TO CHAIR AS POSSIBLE

CHAIR WILL PROVIDE REQUESTS FOR HELP

REMAIN READY TO PERFORM DUTIES UPON REQUEST

RUN MESSAGES FOR CHAIR, AS REQUESTED, TO OTHER

PARTS OR PERSONS ON THE FESTA GROUNDS

SATISFY REQUESTS IN A TIMELY FASHION

ACT AS TEMPORARY CHAIR SHOULD THE CHAIR BE ABSENT

WHILE ACTS PERFORM

ASSIST ACTS IN MOVING EQUIPMENT ON & OFF STAGE, AS NEEDED

PERIODICALLY, POLICE THE GROUND AREA AROUND THE

STAGE FOR RUBBISH AND DEPOSIT RUBBISH APPROPRIATELY

REMAIN VIGILANT REGARDING ANYONE WITHOUT A WRIST

BAND CARRYING WINE OR BEER – HOLD THEIR DRINK(S) AND DIRECT THAT PERSON TO THE WRIST BAND TABLE, AFTER WHICH THEY CAN RECOVER THE DRINK(S)

AWAIT ASSIGNMENT IN VOLUNTEER BOOTH

WEAR YOUR SHIRT AND BADGE

BE PREPARED TO HAVE A BRIEF IDEA OF VARIOUS AREAS

POTENTIALLY NEEDING ASSISTANCE

HELP BOOTH STAFF AS REQUESTED

RESPOND TO VALID REQUEST FOR ASSISTANCE, INCLUDING VISITORS

ADVISE THE CHAIR OF THE HOUR YOUR SHIFT(S) END

BE SURE TO UNDERSTAND THAT ASSIGNED AREA’S NEEDS

BE SURE TO HAVE YOUR ATTENDANCE RECORDED ON SIGN-IN SHEET

• MUST BE COMFORTABLE WITH:

WALKING THE ENTIRE LAYOUT OF THE FESTIVAL

STANDING FOR EXTENDED PERIODS OF TIME

DIRECT EXPOSURE TO THE WEATHER

GROUNDS/INFRASTRUCTURE – MORNING, 7:00-9:00 AM *All Ages*

• ENSURE TENTS ARE PLACED IN THEIR PROPER LOCATION PER THE FESTA LAYOUT

• ENSURE VENDORS HAVE THE NECESSARY TABLES AND CHAIRS PER THE TABLE AND CHAIR FORM

• DISTRIBUTE GARBAGE AND RECYCLING CANS AROUND THE FOOTPRINT

• ASSIST WITH VENDOR MOVE IN

GROUNDS/INFRASTRUCTURE – DURING FESTA, 9:00AM-7:00PM *All Ages*

• CHECK IN WITH VENDORS THROUGHOUT THE EVENT

• COMMUNICATE VENDOR NEEDS AND REQUESTS WITH CHAIR/BOARD

• ENSURE SAFETY REQUIREMENTS ARE BEING MET

ELECTRIC CORDS ARE COVERED

ROAD BLOCKADES AREN’T MOVED O NO TRIPPING HAZARDS, ETC)

• KEEP FOOT PRINT CLEAN AND COMMUNICATE ANY ISSUES WITH CLEAN UP VOLUNTEERS (JR. ROTC)

GROUNDS/INFRASTRUCTURE – EVENING, 7:00-9:00 PM *All Ages*

• AS VENDORS MOVE OUT, MAKE SURE ANY RESIDUAL TRASH IS THROWN OUT

• BRING TRASH BINS TO DUMPSTER TO CLEAR OUT

• COLLECT GARBAGE CANS AND PUT THEM IN ONE PLACE

• ASSIST IN DIRECTING VENDORS OUT OF FOOTPRINT

RECEIVE AND WEAR VOLUNTEER SHIRT

LOCATE VENDOR NEEDING ASSISTANCE

FOLLOW DIRECTIONS PROVIDED BY VENDOR TO:

o ASSIST UNLOADING VENDOR’S BELONGINGS/MATERIALS FROM THE VENDOR’S VEHICLE(S) INTO VENDOR’S LOCATION

MUST BE COMFORTABLE WITH:

STANDING FOR EXTENDED PERIODS OF TIME

OCCASIONAL HEAVY LIFTING

EXCESSIVE WALKING

DIRECT EXPOSURE TO THE WEATHER

• VOLUNTEERS AGE 16 AND YOUNGER MAY REGISTER WITH A PARENT/GUARDIAN THAT IS AT LEAST 18 YEARS OF AGE FOR THE SAME SHIFT AND MUST REMAIN WITH THAT PARENT/GUARDIAN DURING THE ENTIRETY OF THEIR SHIFT.

RECEIVE AND WEAR VOLUNTEER SHIRT

LOCATE VENDOR NEEDING ASSISTANCE

FOLLOW DIRECTIONS PROVIDED BY VENDOR TO:

ASSIST LOADING VENDOR’S BELONGINGS/MATERIALS FROM VENDOR’S LOCATION INTO THEIR VEHICLE(S)

MUST BE COMFORTABLE WITH:

STANDING FOR EXTENDED PERIODS OF TIME

OCCASIONAL HEAVY LIFTING

EXCESSIVE WALKING

DIRECT EXPOSURE TO THE WEATHER

• VOLUNTEERS AGE 16 AND YOUNGER MAY REGISTER WITH A PARENT/GUARDIAN THAT IS AT LEAST 18 YEARS OF AGE FOR THE SAME SHIFT AND MUST REMAIN WITH THAT PARENT/GUARDIAN DURING THE ENTIRETY OF THEIR SHIFT.

• BEGINNING OF THE DAY:

HELP THE LOAD-IN TEAM TAKE THE MERCHANDISE FROM THE

TRUCK AND PUT ON THE TABLES.

UNPACK AND ARRANGE THE MERCHANDISE ACCORDING TO

THE CHAIR’S DIRECTIONS.

BECOME FAMILIAR WITH ALL THE ITEMS AND THEIR PRICES.

• DURING THE DAY:

ATTEND TO CUSTOMERS’ REQUESTS FOR SPECIFIC ITEM(S). o COMPLETE SALE OF ITEM(S) WITH CASH OR CREDIT/DEBIT

CARD USING THE SQUARE PHONE ATTACHMENT.

ENSURE CUSTOMER RECEIVES ITEM(S) PURCHASED AND

PROVIDE ANY CHANGE FOR CASH SALE OR RETURN

CREDIT/DEBIT CARD.

BE SINCERE AND JOVIAL WHEN TRYING TO SOLICT A SALE FROM BROWSING VISITORS OR PASSERSBY.

• END OF THE DAY:

PACK UP ANY REMAINING MERCHANDISE ACCORDING TO THE CHAIR’S DIRECTIONS.

ENSURE THE AREA IS AS CLEAN AS IT WAS AT THE BEGINNING OF THE DAY.

SET UP BOOTH WITH CHAIRS & TABLES AT 9:00 AM

TWO TABLES IN FRONT

TWO TABLES IN REAR

TABLE COVERINGS FOR BOTH SETS OF TABLES

ENSURE SUFFICIENT PENS & CLIPBOARDS

ENSURE LIST OF VESPA’S SPECIFICATIONS IS DISPLAYED ▪ MODEL, ENGINE, TRANSMISSION, AND RETAIL PRICE

SELL TICKETS AND PUT STUBS IN RAFFLE BIN & USE CLIPBOARDS

BE ABLE TO USE SQUARE ON DEVICE PROVIDED o ENSURE CARD IS RETURNED

ENCOURAGE THE SALE OF THE TICKETS

ENSURE RAFFLE SPINNER IS READY AT 7:00 PM

HELP TO CLEAN UP RAFFLE BOOTH AT END OF FESTA

TAKE DOWN BANNERS, SIGNS, ETC. o DISPOSE OF TABLE COVERINGS

ENSURE AREA IS CLEAN OF DEBRIS

HELP SETUP BOOTH AT 7:00 am o TWO TABLES IN FRONT

ONE TABLE IN REAR & ONE TABLE AT SIDE

TABLE COVERINGS FOR ALL TABLES

ENSURE BOOTH’S SIGN APPROPRIATELY DISPLAYED o ENSURE SUFFICIENT PENS & PADS

HAVE VOLUNTEER REFERENCES

PROVIDE CHAIRS’ BOXES OF VOLUNTEERS’ STUFF & HAVE ALL BOXES READILY AVAILABLE

ALLOW THE CHAIR TO INSPECT CONTENTS

RECORD THE PICKUP OF EACH BOX

ENSURE BOOTH IS PROPERLY SUPPLIED

GET WATER FOR POTENTIAL VOLUNTEER’S REQUEST

ENSURE FESTA MAP CLEARLY DISPLAYED

FAMILIARIZE NEW STAFF AS SHIFTS CHANGE

HAVE VOLUNTEER PRE-REGISTRATION FORMS FOR 2024

RESPOND TO VALID REQUEST FOR ASSISTANCE, INCLUDING VISITORS

• MUST BE COMFORTABLE WITH STANDING FOR EXTENDED PERIODS OF TIME O DIRECT EXPOSURE TO THE WEATHER

PREPARATIONS

VOLUNTEERS NEED TO WEAR THEIR NAMETAG AND THEIR VOLUNTEER SHIRT WHILE IN BOOTH

ENSURE LARGE SIGN IS MOUNTED SHOWING PRICES O ENSURE INVENTORY OF 500 FESTA GLASSES

ENSURE SUFFICIENCY OF HIDDEN PLASTIC GLASSES

ASSIST IN SALES

HANDLE EITHER CASH OR CREDIT CARD SALES

NO ONE TO BE SERVED WITHOUT A WRISTBAND

ALL WINE TO BE SOLD IN FESTA GLASSES

USE PLASTIC GLASSES IF FESTA GLASSES RUN OUT

DO NOT ALLOW RETURN OF GLASSES, CUSTOMERS KEEP THEIR GLASS

DO DO NOT GIVE OUT PLASTIC GLASSES WHEN SELLING BOTTLES O DO NOT ENCOURAGE THE SALE OF BOTTLES FOR ON-SITE CONSUMPTION

DO NOT ACCEPT ANY VOUCHERS FOR WINE

PROVIDE WRIST BANDS

ENSURE SIGNS SHOWING AGE LIMITATION

CONFIRM AGE FROM VALID GOVERNMENT-ISSUED ID

PLACE WRISTBANDS ON ATTENDEES AND NOT GIVE THEM BANDS